God, these thing can be disastrous. So much of pressure packed in to one event, ready to explode anytime and what if something goes wrong? There is so much to organize, so much to plan and it will make sweat run down your neck for sure. So what is the big deal about these events? Is it the crowd? The mastery? Pleasing the executives?
It could be anything. You have to plan everything ahead so that the event will run smoothly. Firstly, confirm the venue. Decide if it is indoor or outdoor. If it is spring, it would be sad if the event was indoors and if it is the winder, trust me you do not want to have an event out-of-doors! After you get the venue confirmed, get your guest list going. Make sure you make the invitations economical and pleasing. I have known cases in which they spent more cash on the invitations than the reservations! So you have to see to that. Plan a list of exciting events. You do not want to bore people with lectures, lectures and more lectures. Let them move about and make it an experience. Not another promotional event they were forced to attend. Check out corporate gift ideas in Singapore and see what works for you.
Bags are trending these days and they are of great use to people who come. You could contact a promotional bags supplier to get nice bags done for you for a reasonable amount. Then if you have promotional items sorted, you then start planning the decorations. You do not want the venue to look dull. Arrange for refreshments for the day and print out any souvenirs you hope to give and all you need to do is a final round of touching up.
If you have done all of the above, make sure everyone is updated on what’s happening where at what time. Have a printed agenda and circulate is so everyone knows where they are needed and where they are not. Also try to cut short on time. People hate long events that never seems to end. Keep it short and extremely sweet. If you need the event to run smoothly you might need about a dozen hands on deck. Make sure you don’t have too many people helping out as well since that will create chaos. Finally, on the day of the event, call up and check if everything is ready before hand and pay all the people you have to pay and finish it off. Keeping that kind of work for later may cost you dearly. Keep your work neat and precise and don’t you worry about a thing once the event starts. It is the wrong time to stress.